usb backup

How To Backup Your Projects With Minimal Effort

Got a bunch of articles, spreadsheets, images, site backup files and other material that you use to track & protect your SEO efforts?

Then I’m guessing you’re making backups on a regular basis, just like you know you should?

In case you’re not, now would be a good time to start.

Here’s my three step plan to make it easy on yourself:

1. Install 7-Zip

7-zip7-Zip offers superior compression with respect to all the other stuff, such as WinRAR, etc.

If you’re not using it already, you should totally make the switch.

Its 7z compression is awesome and will save you lots of space.

It is also fully backwards compatible with existing compression files, such as zips and rars.

Best of all… it’s free!

Get it here.

2. Get 7-Zip In Your Environment Path

We need to make sure 7-Zips executable file is callable from every directory location in the system.

In order to make that happen, follow the following instructions to the letter.

Navigate to your control panel and type ‘environment’. Then click the ‘Edit system environment variables’ link.


Click the ‘Environment Variables…’ button.


Go the the ‘Path’ line in the ‘System variables’ box and click the ‘Edit…’ button.


At the end of the line, append a semi colon (;) followed by the directory where you’ve installed 7-Zip and press OK.


You can check that 7-Zip is now available from anywhere by opening a command console (Start Menu -> Type ‘cmd’ and press ‘Enter’) and typing ‘7z’. 7-Zip is now supposed to show output.


3. Create A Batch File For Automatically Compressing Your Files


In the above screenshot…

  1. The ‘MySEOProject‘ folder is the one I want to backup into a single file.
  2. The ‘2014.11.01.MySEOProject.7z‘ file is the backed up file.
  3. The ‘PackMySEOProject.bat‘ file is the batch file that has backed up the folder into the .7z file.

All I needed to do was double click the batch, and it produced a dated file, for your convenience.

Create the batch file by right clicking in a folder of your choice and creating a new text file.

Edit this file with your favorite text editor (which should be Notepad++ (free!!!) and if it’s not you’re doing something wrong).

The contents of the batch file are as follows:

set file=%date:~10,4%.%date:~4,2%.%date:~7,2%.MySEOProject.7z

del %file%

7z a %file% “MySEOProject” -mx9 -ms -mmt

The first line creates a dated file name for the backup archive we want to create.

The second line deletes any existing file that has this name (so it will overwrite an existing backup for this day).

The third line compresses the folder and including files into a single .7z archive.

In case you are wondering what the 7z parameters do…

  • -mx9 sets 7-Zip to use maximum compression.
  • -ms ensures the files will be zipped into a single archive, not multiple
  • -mmt makes 7-Zip compress your files multithreadedly (is that a word? it is now!)

4. Backup The File To Wherever…

You now have a single file that contains all your precious work, SEO projects, file collections, spreadsheets, and what have you.

You can now drag this file into your favorite cloud hosting, a USB stick, an external drive, an FTP server, or whatever it is you like to hoard files on.

Now that you know how it works, you can simply copy the batch file, drop it into another folder and edit it so that it backs up another project.

If you’re feeling adventurous, you could even try to figure out how to configure the Windows Task Scheduler in order to execute your batch files once every few hours!

I like to do mine manually whenever I like, though. So I just leave it like this.

Did You Think This Blogpost Was Useful And Will It Save You Loads Of Time?

Well then…

  • Twitter it!
  • Google Plus it!
  • Facebook it!
  • Email it to your Internet friends!
  • Plaster it all over your favorite forum!
  • Spam your Skype contacts with it!

And last but not least… leave a comment!

If you do, I might share my automated method for quickly & easily backing up your entire PBN to your hard disk (which you can then back up into one single file by using the method above!).

It’s even less painless than the method I’ve outlined above. It will save you humongous amounts of time!